MaxProfSA has an exciting opportunity for an Office Receptionist to manage our front desk and perform a variety of administrative and clerical tasks. The company is based in Pretoria East.
1. Office Reception
- Welcomes visitors by greeting them, in person or telephonically, answering or redirecting inquiries.
- Answering, screening, and transferring of calls efficiently and professionally
- Ensure the timeous pass-on and follow up of messages.
- Maintains telecommunication systems together with the IT department.
- Maintains safe and clean reception area by complying with procedures, policies and regulations.
- Provides refreshments to visitors when required and arrange with the cleaning staff to prepare refreshments for visitors.
- Manage the Boardroom and Meeting room bookings.
- Report any problems to building maintenance regarding the office bathroom facilities.
2. Administration/Tender Administration
- Updating the company and staff telephone list.
- Copy, file and maintain paper or electronic documents and records as required.
- Scan and Archive old files.
- Assist the Supply Chain Manager with Tender Documents.
- Registering and or completing documentation relation to the registration on individual municipality supplier databases.
- Receive, sort and distribute daily mail/deliveries.
- Assist with arranging of documents that need to be couriered.
- Assist the marketing team in organizing events for the staff when required.
- Matric Certificate
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Excellent written and verbal communication skills.
- Proficient with Microsoft Office Suite (Word, PowerPoint, and Excel)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Willingness to learn and to grow with the company
- Able to contribute positively as part of a team, helping out with various tasks as required.
- Basic Salary: R 10,000.00 – R 12,000.00 per month.
- Provident Fund
- Medical Aid
- Retirement Annuity
Please forward applications to firstname.lastname@example.org