RECEPTIONIST / OFFICE ADMINISTRATOR – Cape Town

Jordan HR – Cape Town, Western Cape

RECEPTION

• Answer telephone, screen and direct calls
• Take and relay messages through company internal CRM database
• Greet all visitors by offering refreshments, inform the appropriate staff of their arrival
• Monitor visitor access and maintain security awareness
• Manage appointments and boardroom bookings
• Assist with catering for meetings
• Ensure contract cleaners are keeping the premises clean and tidy
• Receive incoming mail/packages and prepare outgoing mail/packages
• Open and close reception, responsible for locking doors at the end of the day

OFFICE ADMINISTRATION

• Schedule customer collections from site including contacting customers by phone, assigning date and time slots, following up in email, chasing customers on failed collections and greet them on arrival
• Track, order and manage office supply inventory and maintain appropriate quantities including tea, coffee, milk etc
• Assist with administrative overflow and special projects as and when required
• Other ad-hoc administration duties as required