Creditors Clerk vacancy – Ster-Kinekor

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REPORTING TO

Working Capital Supervisor

KEY STAKEHOLDERS

Head Office Finance, Ster-Kinekor Exec Team, Head of Departments, Vendors, Distributors, Customers, Auditors

PURPOSE STATEMENT

To provide administrative and accounting support necessary to promote the vision of the company. This is an analytical role that requires attention to detail, time management and organizational skills.

MINIMUM REQUIREMENTS

Education

  • Matric – Grade 12
  • Diploma – Bookkeeping/ Accounting (or studying towards one)

Working Experience

  • 1-5 years’ experience as a Creditor’s Clerk/ Administrator/ Bookkeeper

RESPONSIBILITIES

Receiving of invoices

  • Receive invoices via centralized accounts payable, email, post and from different SKT departments
  • Print the emailed invoices, stamp them and distribute to the relevant administrators

Verification of invoices

  • Verify that each invoice has a purchase order number (with the exception of Contractual Expenses and Once-off payments)
  • Use the purchase order number to verify if the goods receipt has been completed
  • Once the goods receipt has been completed match the invoice with the goods receipted (MIGO vs MIRO)
  • If the invoice does not correlate with the goods receipt the cinema is contacted via email/ telephone to resolve the discrepancy
  • Ensure that the invoice has a proof of delivery attached or is stamped by the cinema to confirm the delivery of the goods
  • All manually processed invoices (FB60 – rents, once-off, contractual expenses) to be captured into the correct GL, Cost Centre and accounting period

Reconciliations

  • Compare the supplier statement and creditors ledger
  • Outstanding invoices/ credit notes to be requested from the supplier and reviewed for compliance
  • All other reconciling differences to be queried with relevant stakeholders and resolved before the next payment run.

Payments

  • On the basis of an approved reconciliation clear the ledger (printing the remittance)
  • Load payments into the FNB creditors folder
  • Submit the batch to Supervisor for review
  • Forward signed batches to FM/ CFO for approval and release

Query Resolution (Managing relationships with vendors and suppliers)

  • Escalate unresolved queries to Supervisor/Financial Manager
  • Constant communication with all parties around accounts payable function
  • Educate stakeholders around Ster-Kinekor Theatre’s policies and procedures

COMPETENCIES

KNOWLEDGE AND SKILLS

  • Good Accounting knowledge including IFRS, Tax and VAT
  • Software skills (Word, strong Excel, PowerPoint, SAP etc.)
  • Numeracy Skills
  • Retail experience will be advantageous
  • Good problem solving skills
  • Analytical and logical thinking skills.
  • Good Communication & presentation skills
  • professional manner
  • Multi-tasking ability

KEY ATTRIBUTES

  • Commitment to Excel
  • Teamwork
  • Accountability
  • Self-Management
  • Adaptability
  • Able to handle strong personalities and push-back when needed in a diplomatic professional manner

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